Bookkeeping and Payroll Pricing
Many industries have faced scrutiny for “drip pricing” and surprise mandatory fees that only appear later in the process.
At White Sands Tax Services, we believe you should know the cost before you commit. Our bookkeeping is time-based and transparent.
How Our Pricing Works
You pay a predictable monthly fee that includes a set amount of bookkeeping time. If your needs take longer in a given month, we only charge for the additional time at the posted hourly rate, and we communicate it clearly.
No transaction limits. No “per-item” fees. Just time spent keeping your books accurate, organized, and tax-ready.
One-Time Setup (Required)
$300 setup fee
Includes:
A kickoff meeting to understand your current setup and goals
Connecting accounts and establishing your chart of accounts (as needed)
Setting up or cleaning up your bookkeeping workflow so month-to-month work is smooth
Monthly Bookkeeping
$550 per month
(includes up to 5 hours of work)
Additional time: $125 per hour
This is a great fit if you want consistent, professional bookkeeping support without worrying about transaction counts.
Common monthly bookkeeping work includes:
Categorizing and reconciling transactions
Reviewing for accuracy and consistency
Basic month-end cleanup and organization
Clear, practical questions when something needs clarification
Quarterly Bookkeeping
$650 per quarter
(includes up to 5 hours of work)
Additional time: $125 per hour
This is a great fit if you do not need monthly bookkeeping, but you want your accounts reviewed and reconciled on a consistent schedule so your books stay accurate and tax-ready.
Common quarterly bookkeeping work includes:
Categorizing and reconciling transactions across your key accounts
Reviewing for accuracy and consistency
Quarter-end cleanup and organization so nothing piles up
Clear, practical questions when something needs clarification
Yearly Reconciliation
Common monthly payroll work includes:
Processing payroll on your regular schedule
Managing employee additions and changes (rates, withholdings, direct deposit details)
Coordinating payroll records needed for clean bookkeeping and tax preparation
Answering questions as they come up so payroll stays accurate and on time
$1,500 flat fee
(includes up to 10 hours of work)
Additional time: $125 per hour
This is designed for business owners who have been tracking income and expenses throughout the year, but need help reviewing, reconciling, and organizing their books before tax preparation.
Payroll
$125 base fee per payroll run
$20 per employee, per payroll run
Minimum of 1 payroll run per month
Payroll is billed based on the number of payroll runs processed and the number of employees paid. This keeps pricing transparent and predictable while allowing your cost to scale clearly as your team grows.
Additional fees may apply for more complex payroll situations, including multi-state payroll, complex garnishments, retirement plan issues, significant corrections, agency notices, or unusually time-consuming payroll support.
Common monthly payroll work includes:
Processing payroll on your regular schedule
Managing employee additions and changes, including rates, withholdings, and direct deposit details
Coordinating payroll records needed for clean bookkeeping and tax preparation
Answering questions as they come up so payroll stays accurate and on time
Bundle and Save
We built our services to work together. When your bookkeeping, payroll, and tax prep are handled in one place, everything stays consistent, organized, and easier to manage. To reward clients who consolidate services with us, we offer a straightforward bundle discount.
10% Off When You Bundle
Clients receive 10% off all services provided when they either:
Bundle bookkeeping and payroll, or
Use us for tax preparation services (in addition to any other services)
Discount Applies To
Your 10% bundle discount applies to everything you receive from us, including:
The monthly bookkeeping fee
The monthly payroll fee
Any other services we provide as part of your engagement
How it Works
Once your services are bundled, we apply the discount automatically to your invoices going forward. No coupons, no promo codes, no negotiating. Just clear pricing and a consistent discount for clients who keep their financial work under one roof.
If you’re not sure which bundle makes the most sense, we can recommend the cleanest option during your setup call.
You can contact us if you have any questions.
Discount cannot be combined with other promotional offers or discounts.
Bookkeeping and Payroll FAQ
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The setup fee covers a kickoff meeting to understand your current system and goals, connecting accounts, setting up (or refining) your chart of accounts, and establishing a clean workflow so ongoing monthly work is efficient.
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Monthly bookkeeping is $550/month and includes up to 5 hours of work. Typical work includes categorizing and reconciling transactions, reviewing for accuracy and consistency, month-end cleanup, and asking clear questions when something needs clarification.
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No. There are no transaction limits or “per-transaction” fees. Your monthly cost is based on time spent, not transaction count.
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If your needs exceed the included 5 hours, additional bookkeeping time is billed at $125 per hour. We communicate clearly when additional time is needed.
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Time can increase when records need cleanup, transactions are hard to categorize, documentation is missing, business and personal spending are mixed, there are multiple accounts and platforms to reconcile, or we need extra back-and-forth to clarify items. (This mirrors the same time-based approach you use for tax prep.)
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Because pricing is time-based, being organized saves you money. Clients usually pay less when accounts are connected early, business and personal spending are separated, and questions are answered quickly, so we can close the month efficiently.
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Common payroll work includes processing payroll on your regular schedule, managing employee additions and changes (pay rates, withholdings, direct deposit details), coordinating payroll records for clean bookkeeping and tax prep, and answering questions so payroll stays accurate and on time.
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You receive 10% off all services provided when you either bundle bookkeeping and payroll, or you use us for tax preparation services. The discount is applied automatically to invoices once the bundle is in place.
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No. The bundle discount cannot be combined with other promotional offers or discounts.
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Yes! We support clients across the US remotely.
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Yes! We can schedule meetings at our Long Beach office by appointment.
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Start by booking a free consultation. If we’re a fit, we’ll begin with the $300 setup to confirm your current system and get everything connected and organized for ongoing monthly service.